We take all the ‘techie’ stuff off your plate, leaving you free to focus on all the other tasks of organizing your event
WE PROVIDE A HASSLE-FREE, ALL-INCLUSIVE, LIVE STREAMING SERVICE THAT ALLOWS YOU TO FOCUS ON ORGANIZING OTHER ASPECTS OF YOUR EVENT, WHILE WE TAKE CARE OF EVERYTHING TECHNICAL RELATED TO THE LIVE WEBCAST – BEFORE, DURING & AFTER THE EVENT.
[Review the Webcast Process]
Here’s What We Do…
Before the Event:
- Preparation of your PowerPoint slides or any other multimedia files to be included in the webcast and loading them onto a laptop for display.
- Coordinating with the technical staff at the event venue to arrange for the appropriate internet connection and an audio feed from their PA audio mixer (if required).
- Coordinating with the venue staff for camera station location, any special wiring required or any other detail related to webcasting.
- Arranging for the operators and equipment required to produce the webcast.
- Setting up the Webcast display screen and testing to make sure it works smoothly. Optionally we can also customize the display to reflect the client’s brand.
- Creating titles in advance – presenter’s names, presentation topics, etc. that can be switched live during the event.
- Set up an optional Live Interactive Chat Screen on the display page if requested by the client.
- Set optional password protection for pages should it be needed.
- Send the URL for the display screen to our client, to pass along to their viewers in advance.
On the Day of Event:
- We arrive up to 2 hours before start time for setup,
- Setup of camera(s), computers, encoders, lights, audio, cabling, sound checks and testing to ensure everything is well arranged and running smoothly
- Running the Live Production, with Live Video Switching (for multi-camera productions) and relaying the stream.
- Switching titles in real-time, for each presenter or topic.
- Monitor the stream during the event and provide onsite support to any viewers who may have issues viewing the webcast.
- We record the entire webcast stream for your archives at no extra charge.
- Equipment tear down after the event is over.
The Day After the Event:
- We deliver the recorded video files in web-ready, H264 format – next day delivery by FTP or on DVD if requested.
- Put together a webcast report of your viewership statistics summary of the webcast.
- Post-production editing of the live video mix, if requested by the client (optional) is also available.
- Optionally we can also post the recorded video(s) on our On-demand site for viewing days/weeks/months after the event.
Here’s How it Works:
- We arrive early – at least 2 hours before the event start time, to set up one or more video cameras at the camera station, typically located at the back of the room.
- Each camera transmits its video feed to our high powered, encoding computer.
- We take an XLR audio feed from the venue’s PA system audio mixer, directly into our main system to capture audio from multiple venue mics.
- If the audio feed is unavailable, we can use our own on-camera or wireless mics to capture audio (optional).
- We connect the presentation laptop containing any PowerPoint show to our system for direct capture of the slides and stream them simultaneously with the video – PIP picture-in-picture feature ensures that the presentation and speaker can be seen and heard at the same time.
- Our switching computer runs a sophisticated Video Switching software that is used to switch between camera angles for multi-camera shoots
- This system is also used to overlay titles and even your branding onto the video stream if required.
- The output of the video switching computer goes to the on-board media encoder, which processes the live stream for online viewing.
- The computer then sends the stream via a wired Internet Broadband connection to a CDN with a Live Streaming, RTMP Server, from where it is directed to the webcast display screen.
- Note: If a wired connection is unavailable, we can stream over a wireless connection which is not as satisfactory but is a workable option.
- If no Internet connection is available at the venue, we can even stream the webcast over a Cellular Modem – which while a more expensive option, is perfectly suitable for streaming Live.
- The webcast is then displayed – either on a blank unbranded screen on our servers or on an optional, customized screen with your branding.
- The video stream is recorded for your future use at no extra charge and saved as a video file in H264 format.
To see some examples of a multi-camera webcast, click here…
For more information, call us directly at 604.970.5055 or send us an email with your requirements using this form…
