How We Make It Work For You

We take all the ‘techie’ stuff off your plate, leaving you free to focus on all the other tasks of organizing your event


[Review the Webcast Process]

Here’s What We Do…

Before the Event:

  • Preparation of your PowerPoint slides or any other multimedia files to be included in the webcast and loading them onto a laptop for display.
  • Coordinating with the technical staff at the event venue to arrange for the appropriate internet connection and an audio feed from their PA audio mixer (if required).
  • Coordinating with the venue staff for camera station location, any special wiring required or any other detail related to webcasting.
  • Arranging for the operators and equipment required to produce the webcast.
  • Setting up the Webcast display screen and testing to make sure it works smoothly. Optionally we can also customize the display to reflect the client’s brand.
  • Creating titles in advance – presenter’s names, presentation topics, etc. that can be switched live during the event.
  • Set up an optional Live Interactive Chat Screen on the display page if requested by the client.
  • Set optional password protection for pages should it be needed.
  • Send the URL for the display screen to our client, to pass along to their viewers in advance.

On the Day of Event:

  • We arrive up to 2 hours before start time for setup,
  • Setup of camera(s), computers, encoders, lights, audio, cabling, sound checks and testing to ensure everything is well arranged and running smoothly
  • Running the Live Production, with Live Video Switching (for multi-camera productions) and relaying the stream.
  • Switching titles in real-time, for each presenter or topic.
  • Monitor the stream during the event and provide onsite support to any viewers who may have issues viewing the webcast.
  • We record the entire webcast stream for your archives at no extra charge.
  • Equipment tear down after the event is over. 

The Day After the Event: 

  • We deliver the recorded video files in web-ready, H264 format – next day delivery by FTP or on DVD if requested.
  • Put together a webcast report of your viewership statistics summary of the webcast.
  • Post-production editing of the live video mix, if requested by the client (optional) is also available.
  • Optionally we can also post the recorded video(s) on our On-demand site for viewing days/weeks/months after the event.

Here’s How it Works:

  • We arrive early – at least 2 hours before the event start time, to set up one or more video cameras at the camera station, typically located at the back of the room.
  • Each camera transmits its video feed to our high powered, encoding computer.
  • We take an XLR audio feed from the venue’s PA system audio mixer, directly into our main system to capture audio from multiple venue mics.
  • If the audio feed is unavailable, we can use our own on-camera or wireless mics to capture audio (optional).
  • We connect the presentation laptop containing any PowerPoint show to our system for direct capture of the slides and stream them simultaneously with the video – PIP picture-in-picture feature ensures that the presentation and speaker can be seen and heard at the same time.
  • Our switching computer runs a sophisticated Video Switching software that is used to switch between camera angles for multi-camera shoots
  • This system is also used to overlay titles and even your branding onto the video stream if required.
  • The output of the video switching computer goes to the on-board media encoder, which processes the live stream for online viewing.
  • The computer then sends the stream via a wired Internet Broadband connection to a CDN with a Live Streaming, RTMP Server, from where it is directed to the webcast display screen.
  • Note: If a wired connection is unavailable, we can stream over a wireless connection which is not as satisfactory but is a workable option.
  • If no Internet connection is available at the venue, we can even stream the webcast over a Cellular Modem – which while a more expensive option, is perfectly suitable for streaming Live.
  • The webcast is then displayed – either on a blank unbranded screen on our servers or on an optional, customized screen with your branding.
  • The video stream is recorded for your future use at no extra charge and saved as a video file in H264 format.

To see some examples of a multi-camera webcast, click here

For more information, call us directly at 604.970.5055 or send us an email with your requirements using this form…